Business Unit Assistant

Assistant Office Professional Marketing

Your new company

A well known pharmaceutical company is looking for a Business Unit Assistant.

Purpose of Role

To support General Manager and franchises for general administrative duties
To support the 4 Franchises planned initiatives and co ordinating of all documentation of events and activities across the Genzyme Business Unit portfolio
To coordinate internal meetings and communication

Main responsibilities:

General Administrative duties for GM office and Franchises

Organise meetings for General Manager and prepare reports, minutes, presentation slides if needed
Maintain good filing system of all documents and suggests improvement as and when necessary
Compile and tabulate requests – sponsorships, samples, special price approvals.
Ensure distribution & mailing of relevant correspondence and/or mails within department, inter-department and external stakeholders.
Perform faxing, photocopying and arranging for courier service tasks.
Flight, accommodation arrangement, claims process for GM office and Franchises
Update, maintain and ensure adherence of SOPs for the department.
Handle eBuy and CAF requirements for GM office and Franchises, submit purchase orders, create new vendors
Adhere to the principles of internal data and information protection.
Maintain Staff Leave Calendar
Support the organisation of events for the respective brands
Managing of promotional material lifecycle (purchase order-stock evidence-archiving-destruction)
Internal Meetings/ communication Planning and Coordination

Office Management

Manage office equipment procurement, renewal and maintenance service
Manage overall office space storage planning
Managing the office supplies for Business Unit, maintain, replenish stationery, refreshment and other office purchase inventory to ensure spending within budget given


Managing of promotional material lifecycle (purchase order-stock evidence-archiving-destruction)
Manage materials update and renewal for Risk Minimization Activities
To map out yearly internal meeting/ events
Support and make necessary arrangements for major meetings/ events with the Organisation team: Annual Sales Conference, Cycle meetings and any other activities (Family Days, Flu vaccination campaign with Pasteur etc)
Support the organisation of events for the respective brands
Support to Internal communication on adhoc basis (update of SP internal website, weekly GM communication management)

Required skills and experience:

University degree
Fluent in Czech and English
Event management and marketing support experience is an advantage
Organisational skills / Time Management
MS Office, documentation processing
Attention to detail, strong organization skills
Adapt to changing situations
Budget Management
Negotiation skills

What do you get in return?

An international work environment, in which you can develop your talent and realize ideas and innovations within a competent team
An attractive, market-oriented salary aligned with your qualifications and including social benefits above average (e.g. company pension plans, health management)
An individual and well-structured introduction and training when you onboard
You can create your own career path within the organization - your professional and personal development will be supported purposefully
As a globally successful and constantly growing company, we provide international career paths as well

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #1160393
Klikněte zde pro přístup k zásadám o ochraně osobních údajů Hays. Zde získáte detailní informace o tom, jak používáme a chráníme vaše osobní data a jaká jsou vaše související práva.


Typ úvazku
Hlavní PP
Zdravotnictví & Medicína
Lidské zdroje

Spojit se s konzultantem

Kontaktní osoba: Andrea Mitiskova, odborný konzultant spravující tuto pozici, Pobočka: Prague
Hays Czech Republic, Olivova 4/2096

Telefon: +420 770 179 570